From attendance registers to a live risk radar
Representative scenario — illustrativeA 1,400-student school marks attendance on paper registers, and each evening a clerk keys the day’s absentees into a spreadsheet. Monthly percentages are added up by hand at report-card time.
Registers pile up in the staff room. A child can be absent for three weeks before anyone connects the dots, because no one totals the columns until the term ends. The “absentee SMS” to parents is a manual chore that gets skipped on busy mornings.
The budget ERP they bought simply digitised the register — teachers still tick boxes, now on a laggy screen. It counts present and absent and stops there: no holiday handling, no per-shift logic, no link to results. Six months in, the coordinator is exporting to Excel anyway to answer “who is chronically absent and also failing?” — and quietly drifts back to the register.
ez.school makes attendance the input to a decision, not a filing task. Holidays and shifts come from the school’s own calendar; the instant a class is marked, absentee alerts go out, monthly percentages compute themselves, and attendance is cross-plotted against results — so the students who are both disengaged and failing surface on their own.
| By hand | Ordinary ERP | ez.school | |
|---|---|---|---|
| Marking a class | Paper register, re-keyed at night | On-screen ticks, still siloed | One tap — alerts + analytics fire instantly |
| Chronic absence | Noticed at term-end, if at all | A raw % with no context | Live watchlist ranked by risk |
| Holidays & shifts | Excluded by hand, error-prone | Usually ignored — skews the % | Handled by the tenant calendar |
| Telling parents | Manual SMS, often skipped | Bulk SMS, no targeting | Auto absentee alert, same morning |
- Same morningParents notified
- ≈4 hrs/wkClerk time returned
- Day oneChronic cases visible
18 thriving · 4 in the red zone — low attendance and low results: the real intervention list, not just low attenders.
Attendance × result quadrant — the four students in the red zone are the real intervention list, not just the low attenders.