From four disconnected reports to one live cockpit
Representative scenario — illustrativeA three-campus group with 3,500 students prepares for its quarterly trustee review the same way every time: a clerk spends three days pulling attendance, results, fees and admissions into a slide deck the night before.
By the time the numbers reach the board they are weeks old and nobody can join them — the attendance figure in the deck disagrees with the one the coordinator quotes, and neither traces back to a record. A class group that has been slipping all term is only noticed at result time, when it is too late to intervene. Every hard question in the meeting ends with “we’ll check and revert”.
The budget ERP shipped a “dashboard” of pie charts that only counted rows — students enrolled, fees collected — with no cross-module joins and no drill-down. It could not answer “which class group is both under-attending and under-performing”, so the office kept exporting each module to Excel and rebuilding the deck by hand. Six months in, the dashboard was a screenshot in an old email and the three-day scramble was back.
ez.school reads the operational records directly — no export, no stale copy — so the cockpit’s attendance number is the attendance number everywhere. Leadership opens one screen for enrolment trend, attendance by class group, result mix and fee realisation, drills from any figure to the records behind it, and exports the board pack the same way every term. Slipping cohorts surface while the term can still be saved.
| By hand | Ordinary ERP | ez.school | |
|---|---|---|---|
| Board prep | Three-day manual deck | Static pies, no joins | Live cockpit, export on demand |
| One number | Two versions, no source | Counts rows, no context | Same record, drill to detail |
| Slipping cohort | Seen at result time | Invisible across modules | Cross-module, surfaced early |
| Hard questions | “We’ll revert” | Number can’t be traced | Drill straight to the record |
- LiveFrom the records
- 3 days → minutesBoard pack prep
- TraceableEvery figure
- Academics▲3
- Attendance▲1
- Finance▼2
- Wellbeing▲4
Composite of academics, attendance, finance & wellbeing vs targets — Finance is the drag this term.
The leadership cockpit — enrolment, attendance, results and fees read live from the same records staff work in every day.