From leave slips walked to the office to a phone tap
Representative scenario — illustrativeAt a 120-staff school, every leave request is a paper slip carried to the HR desk, and “how many casual leaves do I have left?” is a question asked in person, then answered from a register.
Slips pile up to be transcribed, and until someone keys them the register is wrong, so two people plan around the same missing teacher. Balances are always a few weeks stale. Approvals happen by catching the coordinator in the corridor — and sometimes a teacher’s own signature is the only one on the slip.
The budget ERP added a staff login that could show a payslip but not actually process a request — leave still went on paper because there were no approval chains, so a teacher could effectively self-approve and balances never reflected reality. The coordinator had no queue, just more slips. Six months in, staff stopped opening the portal and the paper tray came back.
ez.school gives every employee their own strictly self-scoped view — attendance, live leave balances and request history — on a phone or desktop. Applying takes seconds and lands in the right approver’s queue with dates, cover and balance attached. Chains route class teacher to coordinator to principal with no self-approval and every decision logged, and once approved the balance updates and payroll reads the result.
| By hand | Ordinary ERP | ez.school | |
|---|---|---|---|
| Applying for leave | Slip walked to the office | View-only login, still on paper | A phone tap into the right queue |
| Knowing my balance | Ask the desk, weeks stale | A number nobody updates | Live, self-service, always current |
| Approval | Corridor catch | Self-approval slips through | Routed chain, no self-approval |
| HR’s job | Transcribing slips | Still transcribing slips | Register updates itself |
- SecondsTo apply
- LiveBalances staff trust
- Every oneDecision logged
- 09:00Mathematics
- 10:00Science
- 11:15English
- Fees due
Self-service portal adoption — once requests, balances and approvals live in one self-scoped view, the paper tray empties on its own.